The OA Region Six Fall 2017 Assembly is scheduled for Saturday, September 16, 2017 and will be held at the Hilton Garden Inn Albany Medical Center, 62 New Scotland Avenue, Albany, NY.

 

PLEASE NOTE THE CHANGE IN VENUE

WE WILL BE AT THIS NEW LOCATION FOR THIS FALL ASSEMBLY ONLY

We encourage everyone attending to register online through the link below.

Online registration is the only method by which R6 can guarantee that you will receive the catered buffet lunch, if Register with Lunch is selected.

  • ALL ATTENDEES (including non-working guests!) may Register with Lunch online. There is a $10 charge per person for the catered buffet lunch (Register with Lunch); R6 is subsidizing the balance of the cost of lunch.
  • There is also an option to Register without Lunch at no cost, for those who wish to eat elsewhere or bring their own lunch; however, only attendees who Register with Lunch will be admitted to the Atrium dining area.
  • Lunch registration payments are non-refundable.
  • Substitutions for Representatives may also be made online no later than Monday, September 11, 2017 at 9:00AM EDT should you be unable to attend..
  • Registrations may be made in person the day of Assembly, however, each person who wishes to register the day of Assembly shall give the Coordinator a signed statement from their IG Chair or other Officer (either hard copy or via email – digital signature is acceptable) – stating that he/she is a duly elected or appointed Representative/Alternate of his/her Intergroup or unaffiliated group.
  • The catered buffet lunch IS NOT AVAILABLE to those who register on-site. There is a restaurant on-site and other restaurants within walking distance.

Everyone attending the Assembly should check in with the Coordinator at the Registration Desk on the day of Assembly, prior to entering the meeting room.

You must register for THIS ASSEMBLY, even if you were a registered Representative or Alternate for previous R6 Assemblies.

Online registration ends on Monday, September 11 at 9:00AM EDT

 

Online registration is the only method by which R6 can guarantee that you will receive the catered lunch.

  • Catered lunch is not available after Monday, April 3, 9:00 AM EDT when online registration closes.
  • A hospitality room will be available for those wishing to bring a bagged lunch since only those who have register with lunch will be admitted into the Atrium dining area.

Intergroup Document Submission DeadlineTuesday, July 18, 2017

This is the deadline date for the following documents to be received by the Region 6 Coordinator. Go to Assembly Documents to find application forms for any of the following:

  • Travel Scholarship Applications to send your representatives(s) to the Assembly (for eligible Intergroups)
  • Public Information/Professional Outreach Blitz Proposals
  • Bylaw/Policy Amendments
  • New Business Motions
  • Region 6 Officer Applications, including the Duties, Responsibilities and Eligibility Requirements (Chair, Coordinator, and Website & Publications Coordinator terms are expiring this fall)
  • An application for Region 6 Trustee can be found on the oa.org website HERE; Our current trustee is not running again due to term limits.

Assembly Packet DeadlineWednesday, August 2, 2017

Region 6 Assembly packets will be emailed to all Intergroups. The packet will include the minutes and committee reports from Spring Assembly 2017, R6 Officer candidate applications, an agenda and potentially, consideration of new business motions or amendments that are received.

THE ASSEMBLY PACKET WILL ALSO BE AVAILABLE ON THE R6 WEBSITE AFTER THIS DATE.

Hotel Information and DeadlineFriday August 2, 2017

This is the last date to make room reservations at the group rate of US$129* at the Hilton Garden Inn Albany Medical Center (*per night/per room for either two queen beds or one king bed, single or double occupancy; rates are subject to NYS and local taxes). After this date, the hotel will extend their best available rate to you.

Rooms have been reserved for Friday, Sept 15 and Saturday, Sept 16; check-in time is 3:00 p.m. and check-out time is 12:00 p.m. and arrangements can be made for baggage storage with the front desk staff.

The hotel offers complimentary shuttle transportation to the local airport, bus and railway station for overnight guests (call ahead), and the daily $10 parking fee has been waived for Region 6.

Room Reservations

You may also make a reservation by calling 518-396-3500 or 877-782-9444; be sure to mention the Group Code REG6 to receive the correct room rate.

Important information on hotel reservation procedure—please read carefully

Upon landing at the Hilton Garden Inn Albany Medical Center reservation page using the link above:

  1. Enter check-in and check-out dates (limited to Friday, Sept 15 and/or Saturday, Sept 16)
  2. Enter number of rooms/adults
  3. Click on More Options
  4. Click on Add Special Rate Codes
  5. For Group Code, use REG6
  6. Click on Check Rooms & Rates

There is a breakfast buffet served in the American Grill with made-to-order omelets, oatmeal, yogurt, fresh fruit, hot items, juices, coffee, tea and decaf; at check-in, you will receive a $3 off coupon in your key packet.

You may make an online hotel reservation for a room(s) for Friday, Sept 15 and/or Saturday, Sept 16 with either two Queen beds or one King bed here:

You may also make a reservation by calling 518-396-3500 or 877-782-9444; be sure to mention the Group Code REG6 to receive the correct room rate.

  • Friday, September 15 at 8:15 p.m. there is a regular OA meeting at the hotel, ending no later than 9:30 p.m.
  • Saturday, September 16 at 7:30 a.m. there is a regular OA meeting ending promptly at 8:30 a.m.
  • First Time Rep/Working Guest Registration is held from 8:45 a.m. -8:59 a.m. outside the Albany Ballroom.
  • An excellent orientation presented by Karin H, our Region 6 Trustee, immediately follows at 9:00 a.m. in the Touhey Boardroom and all New Reps are expected to attend; it is designed to make your first assembly experience as easy and fruitful as possible.
  • General registration opens at 9:00 a.m. for returning Representatives.

Please forward information for your upcoming events (for OA holidays, retreats, PI outreach etc.) to the webmaster for updating on our Region Six website. This can be submitted online via this link: Submit Events Here.

Other downloadable forms and the OA R6 Calendar can also be retrieved at OARegion6.org. This is an excellent site for our information and continuity.

Please make sure your Intergroup contact information is up-to-date; the most efficient way to do that is online at the World Service website at Intergroup Registration/Change Online.

Downloadable change forms are also available: Intergroup Registration/Change Form. Once you have completed the change form (online or printed copy mailed to WSO), please forward the change information to me via email (Coordinator@OARegion6.org) or by mail (address below).

As a reminder, we encourage on-line 7th Tradition contributions to Region 6 http://oaregion6.org/en/about-2/contributions-new/ and World Service for reasons of both improved security and efficiency. You are, of course, still most welcome to mail in your group donations. Please ensure that you are mailing your check to the correct address for the Region 6 Treasurer:

Region 6 Treasurer
P.O.Box 644
Peabody, Mass 01960

I look forward to seeing you in a few months!

In Grateful Service,

Mary T

Region Six Coordinator
PO Box 761
South Salem, NY 10591